ScanTools solutions

ScanTools is the intelligent software solution for order data entry in the medical sector. By combining modern technology and practical design, ScanTools digitises laboratory orders, integrates digital order entry and optimises sample registration. Thanks to its seamless integration into existing systems and workflows, ScanTools improves data flow, reduces manual intervention and minimises sources of error.

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Olaf Hennings
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For medical laboratories

ScanTools for controlling pre-analytical laboratory sample and order management.

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For hospitals

ScanTools as an emergency system and for processing laboratory orders from external senders.

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For veterinary and testing laboratories

ScanTools for processing and interpreting complex documents.

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Countries

Laboratory locations

0 Millionen

Processed lab orders per annum

Our customers – Achieving more together

ScanTools for medical laboratories

Control of pre-analytical laboratory sample and order management.

Efficient and automated laboratory order processing

Whether electronic order data from order entry systems or paper-based laboratory requests, ScanTools is a software development that processes all information centrally, efficiently and automatically. Through the seamless integration of bulk material sorters and optimised workflows in manual sample registration, ScanTools speeds up your processes and minimises errors. This allows you to relieve your employees in the sample reception department in a targeted manner, increase process reliability, respond more quickly to incoming samples and improve the flow of information to your senders.

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Perfect laboratory processes: automated recording with ScanTools

ScanTools without correction

The compact ScanTools solution is perfect for smaller medical laboratories and referring practices. it also serves as a powerful replacement for card readers in hospitals.

Your advantages at a glance:

Automated order entry: Fast and accurate entry of paper-based work orders with powerful scanner technology.
Intelligent recognition: Automated evaluation of barcodes, block handwriting, typewriting and markings thanks to modern OCR/OMR/ICR technology.
Seamless data integration: Transfer of recognised data (data record plus image) to the laboratory information system (LIS) for further correction and processing.

ScanTools with correction

This solution is ideal for medium to large medical laboratories that want to quickly process a wide variety of documents and transfer the corrected data to the LIS.

‘ScanTools with correction’ includes all the features of ‘ScanTools without correction’.

Other powerful features at a glance:

Direct connection to a wide range of order entry systems for efficient processing of electronic laboratory orders.
Plausibility-checked correction: Ergonomic editing of the captured data directly on the digital image, supported by intelligent plausibility checks to reduce errors.
Data transfer: Fully verified and corrected data is automatically transferred to your laboratory information system (LIS) for further processing.

ScanTools OrderManagement

The perfect solution for medium to large medical laboratories that want to record and process all order and material data on a central platform.

ScanTools Order Management includes all the features of previous ScanTools versions.

Further advantages at a glance:

Central sample material registration: Flexible recording of sample material – automated via bulk material sorters and manual registration stations.
Manual sample registration: Printing barcode labels and registering materials in a single step. Available for fixed and dynamic material index.
Intelligent order control: Optimised processing of laboratory orders and material data to improve process quality and accelerate throughput times.
Processing of mixed orders, e.g. FA/LG with only one sample material.
Digital order search for material data and order information directly on the monitor.
Material data display: clear presentation of material data for selecting alternative materials, for quick feedback to senders in the event of missing sample information.
Data transfer: Fully verified and corrected data is automatically transferred to your laboratory information system (LIS) for further processing.

Best practice in medical laboratories

OrderManagement with Mediaform

Modern order entry in medical laboratories goes far beyond simply scanning and evaluating paper forms. Future-proof digitalisation must cover all disciplines in the field of pre-analysis.

The ScanTools software combines the recording, evaluation and control of incoming laboratory samples as well as the processing of paper-based and electronic laboratory referrals – centrally in one system. How does this work in practice? We took a closer look at the process at MDI Limbach Berlin.

Advantages of ScanTools at a glance

Automated and manual sample registration

The automated registration and sorting of laboratory samples makes sample receipt much smoother. Thanks to the connection to automation systems and bulk material sorters, sample collection is particularly fast and precise. Touchscreen-optimised workstations are available for the manual registration of special materials.

Integration of electronic laboratory requests

ScanTools’ Order Management is a powerful interface for importing electronic laboratory orders from a wide variety of order entry systems. This way, order processing in the laboratory is efficient and paperless, allowing ScanTools to optimise the entire workflow.

Scanning and capturing laboratory referrals

ScanTools digitises (scans) all paper orders and accompanying documents. By default, the software automatically recognises and processes German KBV forms – these include laboratory order forms Muster 10, Muster 10A, Muster 10C, Muster OEGD, Muster 06 and Muster 39, as well as their versions from blank form printing (BFB).

Laboratory sample and order management

ScanTools OrderManagement integrates electronic laboratory order data from order entry systems, processes paper-based laboratory orders, utilises material data from bulk material sorters, and bundles all information in a central processing logic. The tool thus ensures maximum efficiency and significantly reduces manual processing steps.

Efficient data correction directly on the digital order

With the correction module, ScanTools merges implausible data directly on the monitor. There, the software provides all relevant information for each order, including requested parameters, expected materials, registered primary materials and their quantities. Plausible sample and order contents can be released immediately. Implausible laboratory orders, for example due to missing samples, are displayed for the selection of alternative material.

Interface bundling during export

No matter how many input channels there are from paper orders, order entry and sample data in the laboratory, ScanTools OrderManagement processes all information such as patient, analysis and material data. It then transfers this data to the laboratory system via a central interface.

Document scanner

To ensure the reliable operation of ScanTools, we have compiled a selection of certified document scanners from the renowned brands Canon and InoTec. . These scanners are specially designed to meet the high demands of laboratory environments and ensure the secure, high-precision capture of laboratory orders, receipts and sample accompanying documents.

Document scanner

Our customers – Achieving more together

ScanTools for clinics and hospitals

Scanning and evaluating laboratory cards and transfer slips

Many of our hospital customers have been relying on digital order entry systems for years when transmitting laboratory orders. Nevertheless, numerous laboratories continue to process laboratory cards (including routine, emergency, microbiology, occupational medicine) using outdated document readers. In addition, Sample 10 laboratory orders from external senders are often still recorded manually – a time-consuming and error-prone process.

With Mediaform ScanTools, you can automate these processes, reduce manual entries and increase the efficiency of your laboratory logistics. Thanks to the intuitive user interface and intelligent data processing, you can transfer patient data and examination requests with just a few clicks. You can then forward the digital image of the order directly to the LIS.

Save costs, minimise sources of error and speed up your processes with ScanTools – for modern and future-proof workflows.

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Added value and reliability for laboratory operations

Processing of laboratory cards

ScanTools enables you to digitise and process laboratory cards and forms efficiently and reliably. The solution captures all relevant patient data and test requests and transfers them directly to the LIS – without the need for a document reader.

Laboratory orders from external referrers

ScanTools allows work orders from external referrers to be recorded seamlessly and automatically. Thanks to centralised data processing and intelligent workflows, they are fast, error-free and directly integrated into existing laboratory processes.

Backup system for emergencies

As a backup system in the event of IT failures in the order entry system, ScanTools ensures continuous laboratory order processing by evaluating laboratory documents – in compliance with the NIS2/KRITIS regulation.

Maximum security for your hospital:

Are you prepared for an emergency?

Cyber attacks, increasing regulatory requirements and growing cost pressure pose immense challenges for hospitals. As a central diagnostic interface, laboratory operations must also function reliably in the event of an IT failure. Find out in our white paper ‘Fail-safety in Hospitals – Laboratories’ how you can ensure supply reliability in laboratories with the help of a robust failure concept, how you can minimise risks and at the same time meet the requirements of KRITIS and NIS-2.

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Haematologist scanning medical samples in the laboratory.

Our customers – Achieving more together

ScanTools for veterinary and testing laboratories

Efficient digitisation and processing of complex examination tasks

Veterinary and testing laboratories often process large-format forms up to A3 size to record owner information, collection locations and test results. In addition, many documents are not machine-readable, which necessitates manual data entry – a time-consuming and error-prone process.

ScanTools enables you to digitise your workflows efficiently and automate the processing of examination documents. The solution supports both standardised and customised form layouts and integrates them seamlessly into existing laboratory systems.

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Digitisation of complex document information

Thanks to powerful scanners, even large-format forms can be captured quickly and accurately. Even individually designed or handwritten documents can be converted into machine-readable data using the document generator software. This significantly speeds up data entry while reducing the error rate.

Intelligent checks during correction

The system uses intelligent plausibility checks to ensure that work orders are processed completely and correctly. Discrepancies are automatically detected and can be corrected directly on the monitor, for example by suggesting address data or alternative materials.

Seamless integration into existing laboratory systems

The central provision of all information facilitates documentation and enables automatic validation of the data. ScanTools can be seamlessly integrated into existing laboratory systems and supports common interface formats such as HL7, XML and LDT2/3.