Intelligent sample and order management
By using LAB-OrderManagement, you can integrate electronic laboratory order data from OrderEntry systems, evaluate paper-based laboratory orders, access materials data from loose material sorters and process all the order data globally in a single solution. The result: increasing efficiency with reduced manual processing, together with a significantly faster response to the sender.
LAB-OrderManagement enables the structured order recording of electronic and paper-based orders in conjunction with materials information via manual sample registration together with loose materials sorters. The module minimises the error rate that occurs due to missing samples or order data, thus speeding up the laboratory organisation's efficiency and quality.
Thanks to automation, the LAB Order Management software enables job registration in the laboratory to take place considerably faster, reduces potential errors caused by manual working steps, and significantly improves response and information times vis-à-vis senders. Simplified familiarisation of new staff with the receipt of specimens is an additional benefit.
Automated and manual sample registration
Maximum speed when recording samples through the integration of automation systems/loose materials sorters together with touchscreen-optimised, manual sample registration points etc. for special materials.
Integrating electronic order data
Interfaces to import electronic laboratory orders from a wide variety of OrderEntry systems – for document-free order processing in the laboratory.
Scanning and recording paper orders
By default, OMR laboratory cards and machine-readable laboratory orders are recognized and processed.
Sample and order management
LAB-OrderManagement is based on the fast separation of sample and order data. Each item of information is individually processed at maximum speed, then undergoes optimum preparation in LAB-OrderManagement for correction or direct export.
Expanded correction in VERIFY with materials data
The merging of data that is still implausible takes place directly in the correction stage. For each order, the required laboratory parameters, the expected material, the registered primary material and its quantity are available here.
Interface grouping during export
Regardless of how many input channels are present from paper orders, OrderEntry and sample data in the laboratory, the LAB-OrderManagement module processes this information and transfers this data to the laboratory system via a central interface.
Introducing lolly-PCR tests through ScanTools
In the context of lolly-PCR tests with pooling, laboratories receive coded sample material for assessment through QR codes. The QR code contains only a serial number. In most cases, the laboratory is responsible for the logistics and analysis of lolly-PCR tests from child day-care centres, kindergartens and schools, while the service provider undertakes the management of the pools and the publication of results. Recording the QR code, data enhancement for the standardised PCR laboratory order and the export of an LDT data set for the LIS takes place through ScanTools.
Capturing QR barcodes through the ScanTools SampleRegister
Recording lolly-PCR tests is carried out in the ScanTools SampleRegister sample recording module. After scanning the QR code, the job is registered under the next free laboratory job number. Simultaneously, matching barcode labels are printed for the primary and secondary sample containers. ScanTools supplies the job data with the pre-specified standard values from the job number, sender, patient’s name, service, material and billing. The LDT job data, including a virtually-created image, are provided to the LIS via the communications server
The manual sample registration feature of LAB-OrderManagement enables the sample together with the sampling source and pre-analytical notes to be already registered when the sample is received.
After recording the sample number, you cumulatively assign predefined sample types to the order. After sending off the recorded sample list to the order, further processing takes place analogously to the data sets of the electronic sample recording.
Display and merging of the data subsequently takes place directly in the VERIFY module. During correction, the following additional data for each order is visible:
- Expected material (determined from the analysis that is requested)
- Primary material registered in the sample distribution
- Number of registered primary materials
Depending on the status between the order and the registered material, the user can decide in VERIFY whether the order:
- is transferred to a special clarification point for further processing if there are discrepancies, so as not to delay the collection/recording routine.
- is exported directly to the LIMS (Laboratory and Information Management System) together with the registered material if all the information is present.
Modern requirements for order entry in medical laboratories and hospitals have long since gone beyond the scanning and evaluation of paper-based forms. In the context of future-proof digitization, it is essential to cover all disciplines in the area of preanalytics.
The ScanTools software handles the centralized capture, evaluation and control of incoming lab samples, as well as paper-based and electronic lab referrals – one solution for everything. How does this work? We took a closer look at the process at MDI Limbach Berlin.